The proceedings of the AGM commenced at about
10.45 am, after two adjournments of 15 minutes each, due to lack
Shri P.S. Sundaram, President, Shri A.V. Swaminathan & Shri D.K.
Gupta Vice Presidents, Shri K. Subramanian, Hon. Secretary, Shri
R. K. Verma, Hon. Treasurer and Shri P. Mohanadoss, Council Member
and Chairman, Constitution & Legal Committee occupied the position
on dais and President requested the Hon. Secretary to initiate the
proceedings. Hon. Secretary informed the members present that the
Hall availability for AGM was upto 1330 hrs only and he requested
the gathering to observe one minute silence as a mark of respect
to the departed soul of the following members who had passed away
during the period from Oct. 2005 till date.
Sh. S.N. Bansal
Sh. K.L. Wadhawan
V. Seshagiri Rao
Y. R. Sastry
Thereafter, President welcomed the members of
the society to the AGM. He observed that the society is greater
than any individual and that all our actions should be aimed at
the betterment and growth of the society. He briefed the members
about the conduct of the BES EXPO 2008 and various steps adopted
by the present council for its success and to improve upon the
performance. He also mentioned about steps taken in the recent
past to streamline the working of the society. He said the number
of regular council meetings will be limited to four a year and
that the council can transact business the whole day, if required.
He emphasized the need for holding AGM every year regularly in
future. The agenda points were then taken up one by one for
Agenda Item No. 1: Confirmation of
Minutes of the last AGM held on 1st Oct. ‘05 at New Delhi.
Before the Hon. Secretary could start the scheduled agenda, Shri
Arun Kumar, raised a point regarding his request to reschedule the
agenda for discussing the need for taking council's approval for
issue of a legal notice by BES . to one of its own members. Hon.
Secretary replied that his letter on this issue has been received
and that the necessary approval from the council has been
After this President requested the house for the confirmation of
the minutes of the last AGM held on 1st October 2005. All Members
unanimously approved the same. He further requested members to be
brief in discussions keeping in mind the availability of Delton
Hall upto 1330 hrs only.
Agenda item No. 2: Report on the activities of BES since last AGM
President requested the secretary to present his report on the
activities of the society since the last AGM. Hon. Secretary made
a power point presentation on the matter.
Agenda Item No. 3: Report on the formulation of
Financial Rules and Operating Procedures.
Shri P. Mohanadoss was requested by the President to make a
presentation on the Financial Rules and Operational Procedures.
Shri V.K. Mehra expressed his opinion that such Rules &
Operational Procedures may need a reference in the constitution
and to that effect necessary amendment be made if required. His
request was accepted. Shri Mohanadoss mentioned that a member has
pointed out certain contradiction and omission in the FR & OP.
Shri Arun Kumar said that some time should be given to all members
for offering their comments.
It was decided that the FR & OP will be revised to take care of
the contradictions and omissions and the constitution also will be
amended as desired by Shri V.K. Mehra. Copy of revised FR & OP
will be circulated to the members with the request to offer their
comments within a month. On receipt of comments, necessary changes
shall be made if required before making the FR & OP effective from
Agenda Item No. 4: Adoption of
accounts for the financial years 2004-05, 2005-06 and 2006-07
President requested Shri R.K. Verma Hon. Treasurer to
present the accounts for the relevant period. A power point
presentation, indicating the Income and Expenditure for the period
2004-05, 2005-06 and 2006-07 was made by Hon. Treasurer. Some
members asked for break up of figures under some heads. Since all
the information was not immediately available, the house was
informed that the information is available in the BES Head Quarter
and can be obtained any time. It was committed by President to the
members that in future AGMs, all such details will be kept ready
for reference. The expenditure to the tune Rs. 18 lakh towards the
event coordinator came up for discussion. President made a
suggestion that some members could come forward to manage the BES
EXPO Exhibition utilizing in-house resources. However, some
members felt that it is a professional job and as such should
carried out by professional(s) on contract basis. It was
subsequently decided that tendering for the same should be done
every year to get the best offer. During the course of the
discussion on accounts, President expressed his opinion that AGM
should be held every year in May/June, so that the accounts can be
adopted and IT return filed well before 31st October of every
The accounts for all the three previous financial years were
adopted by the general body. In future AGM should be held every
year in the month of May/ June to adopt the accounts before the IT
return is filed. It was also decided that all local chapters
should send the audited accounts to the BES Head Quarter for
including in their report well in time.
Agenda Item No. 5: Report on the
activities of the Local Chapters
Before the respective chapter chairmen started their
presentations, ShriG. Natarajan of Chennai Chapter raised the
point about his expulsion from the Executive Committee of Chennai
chapter and demanded that the AGM should withdraw the expulsion.
Shri S. Ramaswamy, Chairman Chennai chapter and few other members
expressed that the expulsion was done after giving number of
opportunities to Shri Natarajan to stop his anti BES attitude and
activities. Shri Arun Kumar demanded to know under what rule he
was expelled and also expressed his displeasure on Chennai chapter
not withdrawing the expulsion in spite of the decision of the
council. Arguments in this regard continued for sometime and
finally President concluded by saying that the enquiry by Shri.
L.V. Sharma which is pending will be completed at the earliest and
the matter will be resolved.
After this, the chairmen of the following chapters presented
reports on activities of their respective chapters.
1. Chennai 2. Hyderabad 3. Thanjavur 4. Mumbai
No report/presentation was made in the AGM from other chapters, as
neither the chairman nor his representative was present in the AGM.
Agenda item No. 6: Amendments to Rules & Regulations
When Shri P. Mohanadoss started presenting the proposals as
already recommended by the council, members felt that since the
same had been already circulated, there was no need to elaborate
item by item. The members were then asked to come out with their
reservations if any in respect of the proposals. Since no one had
any comments to offer, it was taken that all the proposals are
AGM unanimously approved all the 25 amendments as proposed.
Agenda Item No. 7: Appointment of Auditor
Shri K. Subramanian, Hon. Secretary informed the AGM that
M/s. Ashok Goel & Company who are currently the Auditors have
expressed their willingness to continue the auditing work for the
year 2007-08 at the same rate and same terms and conditions.
The AGM approved appointment of the M/s. Ashok Goel & company as
Agenda item No. 8: Representation by Shri
Rajiv Sinha and 13 others
Shri N.K. Gupta said that the BES Head Quarter did not reply
to his representation about the validity of nomination of Hon.
Secretary and President. President replied that the reply was sent
to Shri Rajiv Sinha, who was the authorized coordinator for these
13 members as a signatory and it was the duty of Shri Rajiv Sinha
to intimate the other members . Some members raised the point that
the former Hon. Secretary Shri Ashish Bhatnagar was forced to
resign. At this point, as requested by President, Shri A.V.
Swaminathan read out the relevant decision of the council meeting
as well as the letters of the then President Shri A.S. Guin to
clarify that the former President and Secretary resigned their
own. On this matter Shri Ashish Bhatnagar came to the dais and
expressed in his speech that reconstitution of some committees was
the starting point of unpleasant happenings and asked whether the
President and Secretary do not even have the power to change the
committees. Subsequently, in this regard Shri. Mohanadoss informed
members about various developments after the BES EXPO 2007 and
felt that the former Hon. Secretary instead of facing the council,
ran away from reality. Shri P.K. Singh, in the course of the above
discussion expressed that nobody persuaded Shri. Ashish Bhatanagar
to continue and that he should be brought back as Hon. Secretary.
Heated arguments on the matter kept continuing. After some time
President requested the house to calm down and requested
Padmashree H.S. Jolly, who wanted to speak to come to the dais.
Shri Jolly expressed his concern over the manner in which some
council members and office bearers were behaving in the emergency
council meeting. He expressed his opinion that adequate discipline
be maintained otherwise the society may find it difficult to
survive. He lauded the just concluded Expo and congratulated all
concerned. After Shri Jolly concluded his speech, Shri Arun Kumar
wanted to have some more discussion on the matter. However, since
there was no time left, President could not allow the same.
President in his concluding remarks said that when he took over he
had two prime tasks, successful conduct of Expo and holding of AGM,
at hand. Since both these have now been completed he along with
the Secretary and Treasurer would like to be relieved of their
duties. He however, said that the Expo accounts will be closed by
them and submitted to the council before relinquishing.